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Motivation to Start Scanning Onsite

Typical Motivation for Scanning at Client Site

In some cases, the documents cannot leave their existing location, Those typical reasons are one of the following:

FILES IN DAILY USE: Documents consistently being used and therefore can't be sent to the scanning service bureau. Keep in mind that many scanning companies will "scan on demand" any documents of yours which they hold and haven't scanned yet. These are often medical records or other critical and widely used files.

EXTREMELY SECRET DOCUMENTS: Documents are so confidential, they cannot leave the office. This is not uncommon in cases of government scanning or for scanning of other confidential records. However, most scanning companies are extremely diligent about the security of the records they hold while scanning and transporting them. Most scanning service bureaus are consistently scanning medical records and must comply with the various laws relating to health information such as HIPAA.

LITIGATION CASE FILES: Legal case files are often in the possession of a less than friendly opponent. The owner of the files must make them available to review by opposing counsel but is often not required to give them up. In those cases, bringing a professional scanning company in to scan the files while still in the possession of the opposition is the best way to capture the data for a more thorough review than can be done any other way including implementing OCR scanning for electronic review.

Typical Requests For Services

scanning is onsite in Peabody, MA area. there are 10-15 file cabinets with insurance policies in them. each client file has multiple policies. we want a PDF for each policy's information. pdf file name would be client name-policy#. would prefer if scanned in searchable (OCR) pdf.
I need a quote on having onsite document scanning
We are looking to convert our paper files to scan images to be put on our company's server. Do you offer on-site services or only off-site? What are your rates
We have multiple file cabinets of lab reports from the 90's and hundreds of lab notebooks that need to be scanned into digital format. Ideally someone would come onsite so the materials do not leave our posession
We are a small city and in the process of sorting years of records. We would like information on where to start with digital scanning and what the costs are. We would also like to know the cost of shredding and do you do that on site?